The by-laws changes are in sections.

1. Changes to clear mistakes in wording

Current By-Law

Section 5.1 Annual Meeting. The Annual Meeting of the SCBL shall be held at such time and place as may from time to time by fixed by the President. The agenda of the Annual Meeting shall include presentation of annual reports, and transaction of such other business as may properly come before the meeting.

Proposed Change

Change “from time to time by fixed” to “from time to time be fixed”.

 

Current By-Law

Section 8.2 (c) Nominations.  Additionally, any member in good standing of Unit 446 may run for a position on the unit board by submitting a declaration of candidacy to the Unit President or a designee by a date that shall be publicized to the membership in the unit newsletter.

Proposed Change

Change “unit newsletter” to “Unit publication”

 

Current By-Law

Section 8.7 Uncontested Election. In the event that not more than six candidates are nominated, in accordance with the provisions thereof, no vote of the members shall be taken as above provided.

Proposed Change

Change to “In the event that the number of nominees is no more than the number of positions up for election, no vote of the members is taken and all nominees win election.”

 

Current By-Law

Section 10.1(c) When a proposal has been made as provided in this Article, the notice of the regular of special meeting at which the proposed amendment or amendments are to be considered shall state that the purpose or one of the purposes of the meeting is the consideration of such proposal, and a copy of the proposed amendment or amendments, or a summary of the changes to be effected thereby, shall be set forth in, or mailed with, such notice.

Proposed Change

Change “regular of special” to “regular or special”.

 

2. Changes to clarify language that are not intended to change the way the unit is run

Current By-Law

Section 2 This corporation operates under the auspices of the American Contract Bridge League (the “ACBL”), a New York not-for-profit corporation, and is subject to the bylaws and regulations of the ACBL, as such may be amended from time to time. No rule, regulation or bylaw adopted by the SCBL shall be inconsistent with or in contravention of the rules, regulations and bylaws of the ACBL.

Proposed Change

Change “No rule, regulation or bylaw adopted by the SCBL shall be inconsistent with or in contravention of the rules, regulations and bylaws of the ACBL” to “In the event that an SCBL rule, regulation, or bylaw is inconsistent with, or in contravention of the rules, regulations, and bylaws of the ACBL, then that SCBL rule, regulation, or bylaw is void”.

 

Current By-Law

Section 4.1 Members. Any person who is a member of the American Contract Bridge League and resides within the geographical area over which this corporation has jurisdiction shall be a member of the SCBL. Any person who lives outside the geographical area over which this corporation has jurisdiction may apply for membership in the SCBL according to regulations established by the ACBL. Any person who resides within the geographical area of the SCBL may apply to become a member of a different Unit according to regulations established by the ACBL.

Proposed Change

Amend to this full text:
Members. Any person who is a member of the ACBL and resides within the geographical area over which this corporation has jurisdiction shall be a member of the SCBL unless they hold or gain membership in a different Unit according to the regulations established by the ACBL. Any person who lives outside the geographical area over which this corporation has jurisdiction may apply for membership in the SCBL according to the regulations established by the ACBL.

 

Current By-Law

Section 6.11 Resignation. Any director may resign at any time by delivering written notice to the President or the Secretary, or by giving oral or written notice at any meeting of the Board of Directors. A director’s resignation will take effect upon delivery of notice unless the notice of resignation specifies a later effective date. Acceptance of a director’s resignation will not be necessary to make it effective.

Proposed Change

Change “oral or written” to “oral, written, or electronic”.

 

Current By-Law

Section 7.10 Resignation of Officers. Any officer may resign at any time by delivering written notice to the President, the Secretary, or the Board of Directors, or by giving oral or written notice at any meeting of the Board of Directors. Any officer’s resignation will take effect upon delivery of notice unless the notice of resignation specifies a later effective date. Unless the notice of resignation specifies otherwise, acceptance of an officer’s resignation will not be necessary to make it effective.

Proposed Change

Change “oral or written” to “oral, written, or electronic”.

 

Current By-Law

Section 8.3 Preparation and Mailing of Ballots. The Secretary shall cause ballots to be printed which shall set forth the names of all candidates, listing the candidates in alphabetical order.

Proposed Change

Add to the end: “Ballots may be placed in the Unit publication rather than mailed separately to all members.

 

Current By-Law

Section 8.4 Casting of Ballots. Each member, upon marking his ballot, shall enclose it in an envelope, seal the envelope, and mail or deliver the same to the committee. When envelopes addressed to the election committee are received by it, they shall be placed in a box securely locked and there kept until the time of canvassing the votes.

Proposed Change

Amend to this full text:

Casting of Ballots. Each member, upon marking his ballot, shall mail or deliver the ballot to the committee. When ballots addressed to the election committee are received by it, they shall be placed in a box securely locked and there kept until the time of canvassing the votes.

 

3. Changes that establish a more clear policy where the by-laws were unclear

Current By-Law

Section 6.4 Term of Office.

(a) Beginning with the election held in the fall of 2010 four directors shall be elected each year for terms of office of three years, the terms to commence January 1 of the year following the election.

(b) In order to effect the transition from two-year terms to three-year terms, at the election in the fall of 2008 two directors will be elected for terms of three years, and four directors will be elected for terms of two years. The terms shall commence January 1 of the year following the election. Each candidate shall declare whether he is a candidate for a two-year or a three-year position.

(c) At the election in the fall of 2009, four directors will be elected for terms of three years, and two directors will be elected for terms of two years. The terms shall commence January 1 of the year following the election. Each candidate shall declare whether he is a candidate for a two-year or a three-year position.

(d) No director may serve more than two consecutive full terms, whatever the length of the term. All Board Members shall hold office until their successors are elected and qualified or until their death, resignation or removal.

Proposed Change

Amend to this full text:
Term of Office.
(a) Four directors shall be elected each year for terms of office of three years, the terms to commence January 1 of the year following the election.

(b) All Board Members shall hold office until their successors are elected and qualified or until their sooner death, resignation or removal.

(c) No member may run for election if there have not been at least 365 days in the six years immediately prior to the start of the term he is running for that he was not on the board. No member may be appointed to the board if there have not been at least 365 days in the six years immediately prior to the date of appointment that he was not on the board. In both cases the 365 days need not be consecutive.

 

Current By-Law

Section 6.8 Quorum. A majority of the Board of Directors shall constitute a quorum. The act of the majority of the directors present at a meeting at which a quorum is present shall be the act of the Board.

Proposed Change

Add the following after the first sentence: “The majority for a quorum is a majority of the size of the full Board, even when the Board has vacant positions.”

 

Current By-Law

Section 7.1 Designations. The officers of the corporation shall be a President, a Vice-President, a Secretary, and a Treasurer. All officers shall be elected for terms of one year by the Board of Directors. Such officers shall hold office until their successors are elected and qualified. Any two offices may be held by the same person, except the offices of President and Secretary.

Proposed Change

Change “Any two offices may be held by the same person, except the offices of President and Secretary.” to “The offices of President and Secretary may not be held by the same person. The offices of President and Vice-President may not be held by the same person. A Vice-President who temporarily takes on the duties of the President is not considered to hold that office.”

 

Current By-Law

Section 7.3 Vice President. During the absence or disability of the President, the Vice President shall exercise all the functions of the President. The Vice President shall have such powers and discharge such duties as may be assigned to him from time to time by the Board of Directors.

Proposed Change

Add to the end: “If the office of the President becomes vacant, the Vice-President does not automatically take on the office of President. The Board elects a new President, and if the Vice-President is elected, a new Vice-President is also chosen.”

 

Current By-Law

Section 8.4 Casting of Ballots. Each member, upon marking his ballot, shall enclose it in an envelope, seal the envelope, and mail or deliver the same to the committee. When envelopes addressed to the election committee are received by it, they shall be placed in a box securely locked and there kept until the time of canvassing the votes.

Proposed Change

After the first sentence add “Either the envelope or the ballot must be annotated with the member’s ACBL number.”

 

Current By-Law

Section 8.5 Canvass of Votes. The election committee shall begin the canvass of the votes on a date and at a time fixed by the election committee. No ballot shall be counted unless it is received by the time specified therein. No form of ballot other than the one herein provided for shall be counted.

Proposed Change

Add to the end, “The election committee shall use the ACBL numbers to check the validity of the ballots. The election committee shall not use the ACBL numbers provided to match members with their votes.”

 

4. Actual changes to policy

Current By-Law

Section 1.3 Registered Office and Registered Agent. The registered office of the corporation shall be located in the State of Washington at such place as may be fixed from time to time by the Board of Directors upon filing of such notices as may be required by law. The registered agent shall have a business office identical with such registered office.

Proposed Change

Change “The registered agent shall have a business office identical with such registered office” to “The registered office shall be the home or business address of the registered agent”.

 

Current By-Law

Section 6.5 Regular and Special Meetings. The Board may establish a schedule for regular meetings of the Board. Regular meetings of the Board of Directors shall be held, with proper notice, not less frequently than once each calendar quarter. Special meetings of the Board may be called at any time by the President, the Board, or upon the written request of six or more directors. Members of the Board of Directors may participate in a meeting of such board by means of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time and participation by such means shall constitute presence in person at a meeting.

Proposed Change

Add to the end: “The Board may choose to conduct any meeting entirely online with conferencing software provided all members of the Board consent to such a meeting.”

 

Current By-Law

Section 6.6. Notice. Notice, written or printed, of any regular or special meeting stating the place, day and hour of the meeting shall be mailed not less than six days nor more than thirty days prior to the date of the meeting. Notice may be provided only by electronic transmission (e-mail) to those members of the Board of Directors who so consent.

Proposed Change

Change “Notice may be provided only by electronic transmission (e-mail) to those members of the Board of Directors who so consent.” to “Notice may be provided by electronic transmission (e-mail).”